Document Controller / Project Coordinator
Document Controller | Project Coordinator | Project AdministratorHead Office (West London) | Permanent | Full-Time
Are you an experiencedDocument Controller,Project CoordinatororProject Administratorlooking to join a growing major projects team?
We’re recruiting for aDocument Controller / Project Coordinatorto support the delivery of large-scale mechanical building services projects across London and the Home Counties. Based from our Head Office, thisDocument Controllerrole offers the opportunity to work alongside experienced Project Managers and Operations teams, with occasional visits to major project sites as projects progress.
This is an excellent opportunity for a highly organisedProject CoordinatororDocument Controllerlooking to develop their career within a busy construction and engineering environment.
The Role
As theDocument Controller / Project Coordinator, you’ll work alongside our Operations Coordinators, ensuring projects remain organised, compliant and running efficiently from pre-construction through to project completion.
The successfulDocument Controllerwill be responsible for maintaining accurate project records, coordinating documentation and supporting multiple live projects simultaneously.
Responsibilities
- Managing all project documentation using electronic document management systems
- Acting as the leadDocument Controllerfor allocated projects
- Issuing, uploading and distributing drawings, technical submissions and project documentation
- Maintaining document registers and ensuring accurate revision control
- Supporting Project Managers with project administration and coordination
- Coordinating information between clients, consultants, subcontractors and site teams
- Monitoring outstanding approvals and chasing technical documentation
- Preparing meeting packs, reports and project documentation
- Assisting with handover documentation and O&M Manuals
- Supporting project mobilisation and maintaining project records throughout the project lifecycle
- Providing day-to-dayProject Coordinatorsupport across multiple live projects
- Working closely with the Operations team to ensure projects remain organised and compliant
Requirements
We’re interested in speaking with experiencedDocument Controllers,Project CoordinatorsandProject Administratorswho thrive in a fast-paced construction environment.
Ideally you’ll have:
- Previous experience as aDocument Controller,Project Coordinator,Project Administratoror Technical Administrator
- Experience within construction, M&E, mechanical building services, engineering or facilities management
- Experience using document management systems such as Aconex, Viewpoint, Asite, Autodesk Construction Cloud or similar
- Excellent Microsoft Office skills, particularly Excel, Outlook and Word
- Outstanding organisational skills and exceptional attention to detail
- The ability to prioritise multiple projects and deadlines
- Excellent communication skills with both internal and external stakeholders
- A proactive and professional approach
What’s On Offer
- PermanentDocument Controller / Project Coordinatorposition
- Head Office based with occasional site visits
- Opportunity to support major mechanical building services projects
- Friendly and collaborative team environment
- Career progression and ongoing development
- Competitive salary and benefits package
Whether you’re an experiencedDocument Controllerlooking for your next challenge, aProject Coordinatorwanting greater exposure to major projects, or aProject Administratorlooking to progress into a dedicatedDocument Controller / Project Coordinatorrole, we’d love to hear from you.