Office Manager

Overview

Office Manager position based in Edinburgh. The role is to be the focal point of the office, ensuring day-to-day upkeep, smooth running, and maintenance. You will work closely with partners and a senior team of Associates, supporting practice-wide initiatives and ensuring business priorities are met.

Role

Office Manager

Location

Edinburgh

Salary

£35,000

Working pattern

9:00–17:30, Monday to Friday (office based)

Responsibilities

• Overseeing the day-to-day management of the office.
• Efficient running of the front office, including management of meeting rooms, visitors and refreshments.
• Call management.
• Premises maintenance management, including organising works and ensuring checks and maintenance visits are completed on time.
• Liaising with service providers (gas, electricity, water, recycling, etc.).
• Management of office cleaners and other building maintenance services.
• Monitoring and ordering office supplies.
• First point of contact for problems with the building and tenants.
• First point of contact for external IT consultants.
• Office health and safety management, including weekly fire alarm tests, fire drills, and organising training.
• HR management including employment contracts, recruitment and onboarding new staff.
• Developing, implementing and maintaining office policies and procedures in agreement with the partners.
• Attending regular management meetings and minuting partnership board meetings.
• Typing correspondence, meeting minutes, reports, schedules, etc., and audio typing as required.
• Long-term development of the role, including potential mental health first aider responsibilities with training and support provided as appropriate.

General Skills and Experience

• Ability to write clear English and proofread others’ writing.
• Strong organisational and administrative skills with attention to detail.
• Excellent core IT skills (MS Office: Teams, Word, Excel, Outlook, PowerPoint).
• Working knowledge of Adobe Photoshop and InDesign is beneficial but not essential; training can be provided.
• Good understanding of health and safety in the workplace.

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