Study Leave Coordinator
Closing date: 26 July 2026
Applicants are invited to apply for the role of Study Leave Coordinator, who oversees and provides a central administration service for all Study Leave requests received by doctors in training employed by the Trust.
The role requires a self‑starter who can work both autonomously and as part of a team, manage a highly demanding and at times complex workload, and maintain meticulous attention to detail while working under pressure and tight deadlines. Excellent IT skills are essential for processing multifaceted data to achieve desired outcomes.
Main Duties
Key responsibilities include:
- Administrating study leave expense claims in accordance with Trust and NHSE guidance for resident doctors.
- Reviewing and, where necessary, declining claims that lack required approvals or exceed permitted expenditure limits, seeking guidance from the Business & Operations Manager when appropriate.
- Ensuring that up‑to‑date study leave information is accessible to resident doctors across all internal systems and websites.
- Maintaining accurate financial spreadsheets detailing payments made for study leave for submission to the NUH Finance Department.
- Supporting the Business & Operations Manager in preparing journals for internal recharges based on weekly booking sheets and clinical skills course activity.
- Assisting in maintaining income and expenditure spreadsheets for both centres.
- Accurately recording all income received via card payments for car parking, course fees, and refreshments, ensuring daily submission of transactions to the Finance Department.
- Processing payments in person or by telephone, issuing receipts, and maintaining clear audit trails.
- Supporting the Business & Operations Manager in ensuring all Elior catering charges to the PGEC are correctly allocated to PMED accounts and raising queries where discrepancies arise.
Qualifications and Experience
- Experience and evidence in using MS Office applications.
- Experience and evidence in financial monitoring procedures.
- Minimum of 4 years proven administrative experience.
- Minimum of 1 year NHS experience and knowledge of medical hierarchy.
- Good relationships already built up with NHS colleagues within this Trust or other Trusts.
- Knowledge of medical terminology.
- Experience of working in a finance role.
- Office‑based role; must be able to work cross‑site.
- Experience in customer service and finance administration is essential.
- Evidence of engaging with and influencing external stakeholders, with excellent written and oral communication skills.
- Negotiation experience with NHS staff at all levels, including Trust Directors, senior clinicians, junior doctors, internal departments and external organisations.
- A problem‑solving and analytical mindset for difficult projects, and the ability to use resources cost‑effectively to meet financial objectives.
- Strong planning and prioritising skills to maintain consistent standards.
Training and Development
- Educated to A‑Level/NVQ 3 or equivalent qualification.
- RSA II typing or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.
About the Trust
With over 19,000 staff, Nottingham University Hospitals NHS Trust is one of the biggest employers in the city, playing a central role in supporting the health and wellbeing of our local population. The Trust is a leader in research, education and innovation.We welcome applicants from all backgrounds, including those who identify as BAME, disabled or otherwise under‑represented, and we are committed to creating an inclusive environment that fosters professional growth and development.
Salary and Working Conditions
£28,392 to £31,157 per annum, pro rata.
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