Legal Secretary

Conveyancing Legal Secretary

We are a multi‑office law firm serving clients in Essex, looking for an experienced Conveyancing Legal Secretary to join our bustling property department.

Responsibilities

• Provide secretarial support to the property fee earners.
• Deal with new business opportunities, ensuring efficient processing to support the property department’s success.
• Audio‑type documents using digital dictation.
• Manage diaries, book rooms and arrange meetings.
• Use the case management system.
• Liaise with clients, solicitors, estate agents and mortgage lenders.
• Provide quotations and send out client care letters.
• Handle client queries and take instructions from clients.
• Amend and reformat documents.
• Apply for searches using online services including the Land Registry.
• Use the HMRC website to complete Stamp Duty Land Tax forms.
• Manage post‑completion matters.
• Maintain client files, including opening and closing files.
• Maintain the filing system.
• Assist fee earners in maintaining client accounts.

Requirements

• Recent residential or commercial property experience.
• Fast and accurate audio‑typing skills, including digital dictation.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Ability to prioritise and multitask.
• Capability to handle client queries when fee earners are out of the office.
• Work‑friendly attitude.
• Competitive salary considered.
• Hours: Monday to Friday, 9:00am – 5:30pm.
• Own transport / onsite parking available.

Benefits

• Salary negotiable based on experience.
• 20 days annual leave, rising to 25 days with experience, plus bank holidays.
• State‑contributory pension scheme.
• Supportive working culture.
• Same working hours as above.

All successful applications will receive a response within seven working days.

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