Administrative Assistant

Studio Admin Assistant

Reporting to: Studio Manager

Location: East London, United Kingdom

Type: Full-time, on-site in London studio

Salary: £25K – £27K

We are seeking a Studio Admin Assistant for LAYER, a dynamic London-based design studio. The Studio Admin Assistant supports the day-to-day administrative and operational running of LAYER. They assist the Studio Manager and ensure that the studio environment is organised, efficient, and well-maintained, allowing the broader team to focus on creative and client-facing work. This role is essential to the smooth running of the studio and requires attention to detail and a genuine understanding of the importance of administrative tasks.

What we can offer you:

• A studio environment with regular studio social events
• A competitive salary with a yearly bonus scheme after first year of employment
• Flexible half days on Fridays so you can maximise your weekends

Key Responsibilities

Studio Operations

• Help keep the studio tidy, organised, and well-stocked
• Complete a weekly groceries order
• Update login information
• Maintain the storage of equipment and prototypes in the studio

Diary and Meeting Coordination

• Assist the Studio Manager in managing calendars
• Answer the door entry system, and greet visitors to the studio
• Help set up the meeting room for visitors

Administrative Support

• Receive post (daily checking of mailbox) and send post (via post office)
• Keep admin records up to date and process correspondence
• Assist the Studio Manager in coordinating internal and external events

Finance Administration

• Help reconcile company credit/debit cards and expenses when needed
• Assist with processing supplier and client invoices

Travel and Logistics

• Assist in booking travel and accommodation for the team
• Help coordinate logistics for talks, events, and client meetings
• Support with packing and shipping prototypes and materials

Communications Support

• Flag issues on social media to relevant team members
• Keep contact lists and press information organised
• Help coordinate photoshoits and studio events

Skills and Experience

• Minimum 1 year of experience in an administrative role
• Comfortable juggling multiple tasks and managing your time well
• Communicate clearly and confidently, both in writing and in person
• Attention to detail and accuracy
• Proficiency in Microsoft Office, Google Workspace, and Slack
• Work well in a team and enjoy helping others
• Fluency in English

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