A new opportunity has arisen in UHDB Voluntary services for a Voluntary Services Secretary/Administrator.
The Voluntary Services Secretary/Administrator is a key administrative support role within the Voluntary Services Team, providing day to day operational and clerical support to the Voluntary Services Manager and Voluntary Services Coordinators. The post helps ensure the smooth running of volunteer services across all Trust sites and supports the recruitment, onboarding, engagement, and administration of volunteers.
The post holder is responsible for providing comprehensive administrative support to the Voluntary Services Team, ensuring volunteer records, recruitment processes, meetings, events, communications, and financial administration are managed efficiently and in line with Trust policies.
This is a part-time position, working 22.5 hours per week across Wednesday, Thursday and Friday.
Key Responsibilities Include
- Supporting volunteer recruitment, including DBS checks, references and Occupational Health clearances.
- Maintaining accurate volunteer records, databases and training records in line with GDPR requirements.
- Monitoring volunteer attendance and producing reports as required.
- Providing general administrative support, including correspondence, filing, document production and maintaining office systems.
- Managing diaries, responding to enquiries and handling telephone calls, emails, Teams messages and post.
- Organising meetings, preparing paperwork, taking minutes and maintaining action logs.
- Supporting the planning and delivery of volunteer events, recognition activities and engagement initiatives.
- Processing volunteer expenses, raising requisitions through Unit4 and maintaining financial records.
- Assisting with volunteer communications, uniform ordering and stock control.
- Supporting service improvements, change projects and initiatives that contribute to the Trust’s strategic objectives.
Closing date of applications: 10 August 2026
Interview date: 20 August 2026
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In Return We Will Offer
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts
- We see on average 4810 OP appointments a day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
For further details / informal visits contact: Name: Samantha Baller Job title: Voluntary Services Manager Email address: samantha.baller@nhs.net Telephone number: 01332 786148
Ilva Broka
Facilities Manager
ilva.broka@nhs.net
01332 787680
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