Administrative Assistant

Job Description

Administration Assistant

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-Hybrid Working / Global Entertainment Company / Windsor-

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A well-known Japanese entertainment company is recruiting for an Administration Assistant to join its Shared Services Division based in Windsor.

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You will be responsible for providing administrative and secretarial support to the Communications Manager and Commercial Manager while assisting the wider Communications and Commercial teams with day-to-day operations, meetings and special projects.

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The ideal candidate should have excellent administrative and communication skills, be highly organised, and enjoy working in a collaborative team.

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(Ref: LS47549 – Please include this when making any enquiries.)

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Main Responsibilities

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• Provide diary management, travel arrangements and expense administration for the Communications Manager and Commercial Manager

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• Deliver general administrative support to the Shared Services Division, ensuring compliance with internal procedures and maintaining team assets

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• Coordinate meetings, prepare agendas, record meeting minutes and follow up on action items

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• Support the organisation of PR events

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• Track and monitor departmental budgets

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• Support the purchase order process, including drafting POs, maintaining records and liaising with suppliers

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• Prepare documentation for internal approval processes

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• Conduct ad hoc market research on competitor products and components

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• Provide additional administrative support and assist with ad hoc projects as required

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Ideal Candidate

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• Previous experience in an administrative, office support or secretarial role

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• Excellent organisational and communication skills

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• Strong attention to detail with the ability to manage multiple tasks

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• Proficient in Microsoft Office

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• Experience using project management or collaboration tools such as Asana or Slack would be advantageous

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• Professional, approachable and reliable

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• Self-motivated with excellent problem-solving skills

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• Japanese language skills would be advantageous but are not essential

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Conditions

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• Location: Windsor, UK

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• Working Style: Hybrid

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• Salary: Depending on experience (Please keep in mind this is a junior role!)

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• Job Type: Permanent, full-time

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• Working Hours: Monday to Friday

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• Start: Negotiable

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All applicants for the Administration Assistant position must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.

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We regret that we cannot accept applications from Working Holiday, Graduate or Student visa holders.

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