HR Administrator/Assistant

HR Administrator/Assistant

Location

Banbridge (On-Site)

Hours

38 hours per week

• Monday to Thursday: 8:00am – 5:00pm
• Friday: 8:00am – 3:00pm

Contract Duration

Temporary with an immediate start. There is potential for the role to be made permanent.

Role Overview

The HR Administrator delivers a range of operational HR activities across the employee lifecycle, ensuring people processes, HR systems, records, and documentation are managed accurately, efficiently, and consistently.

Key Responsibilities

HR Administration, Systems & Compliance

• Maintain accurate and up-to-date employee records across HR systems and associated files.
• Process employee lifecycle changes, absence records, and contractual information accurately and within required timescales.
• Support payroll processing, compliance obligations, and management reporting requirements.
• Act as a key user of the HR system, identifying opportunities for process improvement.
• Ensure full GDPR compliance in the handling and storage of employee information and records.
• Complete the annual Fair Employment return for submission to the HR Manager.
• Prepare HR data, reports, and metrics for the People & Culture team and management meetings.
• Provide administrative support for employee lifecycle and employee relations processes, including arranging meetings, preparing documentation, and taking minutes.

Recruitment, Onboarding & Employee Experience

• Coordinate onboarding and induction activities for new employees.
• Ensure company induction materials remain accurate and up to date.
• Support the offboarding process, ensuring a positive experience for departing employees.
• Coordinate and conduct exit interviews when required.
• Support employee engagement and retention initiatives through new hire check-ins and quarterly review meetings.
• Assist with recruitment administration as required.

Employee Lifecycle & Learning Support

• Organise training activities and maintain training records.
• Monitor learning completion across the workforce.
• Support absence management, probation reviews, performance management, and employee relations processes.
• Ensure actions are tracked, coordinated, and followed up promptly with managers and employees.

HR Service & Team Support

• Act as a first point of contact for employee and manager HR queries.
• Escalate matters to the HR Manager where appropriate.
• Provide guidance within policy parameters.
• Coordinate the HR Manager’s diary and meeting schedule.
• Support People & Culture projects and general HR administration.
• Publish new and updated policies across relevant business locations.
• Produce tailored HR reports as required.
• Manage the company uniform ordering process.

Person Specification

Essential Criteria

Experience & Knowledge

• Minimum of one year’s experience in a similar HR role within a busy HR department.
• Experience using HR systems and Microsoft Office applications.

Skills & Attributes

• Strong administration and organisational skills with excellent attention to detail.
• Effective time management and ability to manage competing priorities.
• Ability to handle confidential information with discretion, tact, and diplomacy.
• Excellent written and verbal communication skills.
• Flexible approach to work and willingness to learn.
• Ability to work collaboratively with colleagues while also using initiative.
• Strong IT skills, including proficiency in Microsoft Office.

Skills:HR Assistant HR Administrator HR

WHJS1_NI

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