Administration & Accounts Assistant

Role Description

The Administration & Accounts Assistant plays a key role in supporting both the Finance and Administration functions of the business. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Duties

Accounts Duties

• Process daily cashbook transactions.
• Assist with sales and purchase ledger processing, including credit control.
• Process and reconcile petty cash.
• Assist with cashflow forecasting.
• Support month-end procedures and balance sheet reconciliations.
• Process expense claims and invoices.
• Assist with the preparation of statutory accounts.
• Maintain accurate financial records using accounting software (Sage Line 50 experience desirable).
• Produce spreadsheets and reports as required.

Administration Duties

• Manage and update job information accurately within company systems.
• Ensure job documentation is completed correctly and signed where required.
• Monitor work-in-progress (WIP) reports and ensure jobs are progressed to completion.
• Chase outstanding purchase orders and supporting documentation.
• Liaise with customers regarding invoices, quotations and account queries.
• Update customer portals and internal systems with accurate job and costing information.
• Assist with job costing and invoice preparation.
• Ensure parts and materials are correctly allocated to jobs.
• Answer incoming telephone calls and respond to customer enquiries professionally.
• Provide general administrative support across the business.
• Maintain organised electronic and paper filing systems.

General Responsibilities

• Promote and comply with Health & Safety procedures.
• Build positive relationships with customers, suppliers and colleagues.
• Maintain confidentiality of financial and business information.
• Support continuous improvement of office and administrative processes.
• Undertake any other duties appropriate to the role as requested by management.

Hours

Required Certification & Experience:

40 hours per week Monday – Friday

Salary

NMW / NLW

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