Role: Personal Assistant
Contract: 12 months FTC
Location: Malmesbury, United Kingdom (onsite)
Role type: Full-time
Working shifts: Monday to Friday
About the Role
We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment.
This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director’s time is optimised and business operations run efficiently.
Key Responsibilities
Diary & Priority Management
- Proactively manage and coordinate a complex Outlook diary.
- Prioritise meeting requests in line with business objectives and Director’s priorities.
- Track actions arising from meetings and ensure completion ahead of deadlines.
- Anticipate workload peaks and adjust schedules accordingly.
Correspondence & Communication
- Manage a high-volume email inbox, prioritising and responding appropriately.
- Draft professional correspondence on behalf of the Director.
- Ensure communications are aligned to tone, brand, and audience (internal and external).
- Maintain strict confidentiality at all times.
Meetings & Logistics
- Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements.
- Manage agendas for leadership meetings and follow up on action points.
- Organise complex travel itineraries, including visas and expenses.
Team & Operational Support
- Coordinate monthly “All Hands” meetings and cross-functional updates.
- Support team events, off-sites, and recognition initiatives.
- Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.).
- Provide occasional travel support to the Director’s immediate team.
Reporting & Business Support
- Prepare management reports, presentations, and briefing materials.
- Coordinate inputs from senior leadership for projects and reporting.
- Track escalations requiring Director-level attention.
- Support continuous improvement of administrative processes.
About You
You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels.
Essential Skills & Experience
- Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams.
- Experience managing complex diaries and high-volume inboxes.
- Exceptional organisational and planning skills.
- Strong written and verbal communication skills.
- Professional, discreet, and trustworthy when handling confidential information.
- Ability to multitask, adapt quickly, and work proactively.
- High attention to detail and strong decision-making capability.
- Confident working with senior and high-level stakeholders.
Desirable
- Experience supporting global teams.
- Previous experience working with senior executives or directors.
- Project management exposure.
- Strong analytical and reporting skills.