Executive Assistant

The Executive Assistant will help support the Europe Buyout team in London supporting 6 Investment Professional on the UK focused team. The successful candidate will work in tandem with the EA who currently provide full support across the team. The EA will be providing coverage to both senior team and more junior staff.

Primary Responsibilities

• Provide general administrative support: assist with incoming phone calls, copying, scanning, binding, filing and faxes
• Timely and accurate Concur reporting, track reimbursements and ensure correct coding is applied according to the appropriate entity
• Schedule and co‑ordinate internal and external meetings across different time zones, including investment teams, investment committees and investors
• Work with full‑service corporate travel agent to co‑ordinate executive travel
• Complete online Travel Tracking System on a monthly basis
• Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks
• Obtaining signatures for various documents
• Moderate document creation (Microsoft Word and PowerPoint).
• Assisting in the preparation and distribution of investor reports, investor presentations and other marketing materials
• Organize and maintain ongoing records and presentations regarding fund related files, reports, events
• Maintain confidentiality of all sensitive issues.
• Other reasonably related duties as assigned.
• Please note that allocations for Carlyle Executive Assistants can be changed at any time and a flexible approach to allocation is expected
• Holiday coverage for other EAs across the business as required
• Any other reasonably related duties as assigned

Requirements

Education & Certificates

• University degree preferred.

Professional Experience

• 3+ years’ experience working in a corporate environment.
• Demonstrated ability to work effectively as part of a team and at a high energy level
• Strong organizational skills and attention to detail.
• Excellent Microsoft Office Skills (including Outlook, Word, Excel and PowerPoint).
• Ability to work independently with strong follow-through skills.
• Excellent communication skills – both verbal and written.
• Flexibility to manage changing priorities.
• Resourcefulness (especially online) in executing projects.

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