Job Description
As an Office Manager, you will report directly to the Head of Property Management and be the first point of contact for our office building suppliers and contractors, ensuring a professional and welcoming environment for our clients and employees. The role involves managing all related building and office operations and handling administrative tasks for our Leadership Team in London.
Your Key Duties Will Include
- Support the Head of Property Management to manage all aspects of infrastructure planning for our London Office.
- Serve as a primary point of contact for office maintenance, building services, supply management and vendor contract.
- Manage contracts and price negotiations with office vendors, service providers and building services, ensuring all agreements are cost‑effective, up to date and that invoices are processed in a timely manner.
- Provide general support to Maintenance contractors and building management visitors, ensuring smooth coordination and access to facilities as needed.
- Support the group ESG initiatives by contributing to energy reduction efforts, tracking emissions data and inputting relevant metrics into the RIO sustainability platform.
- Ensure office efficiency through effective planning and execution of equipment procurement, office layouts and systems.
- Ensure Global Facilities Compliance Database is updated and maintained.
- Develop and implement office policies, procedures and standards to guide daily operations.
- Monitor and maintain office supplies inventory and coordinate maintenance of facilities.
- Coordinate with Operations, IT and People Team to ensure seating arrangements and equipment are properly set up for all new joiners in the London Office.
- Ensure all filing systems and inventories are maintained and current, in particular Salesforce and AD Connect.
- Coordinate with IT department on all office equipment; organise and schedule internal meetings and appointments for the Leadership team as required.
- Support the Leadership Team in any administrative tasks such as expense claims and travel arrangements.
- Provide seamless continuity of office operations by acting as a backup for the Front Office Manager when required.
Qualifications
Successful candidates must have a minimum of five years’ experience in a similar role and must possess exceptional organisational skills and advanced proficiency in Office Software (Excel, PPT, Word). The role requires strong, reliable support for operations with management skills, a proactive approach to problem‑solving, and the ability to prioritise tasks effectively. The selected candidate must be able to work independently under pressure and maintain discretion and professionalism to excel as an Office Manager in AlterDomus.
Benefits
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, plus an additional day off for your birthday!
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- 24/7 support available from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
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