Finance & Administration Officer

Ulster Hockey seeks an experienced and motivated individual to provide finance and administration support to the wider Ulster Hockey team.

This role is an integral part of the Business Operations team and will have key day to day responsibilities of ensuring all aspects of business and financial operations are effective.

The role is pivotal as the first point of contact with external contacts and clubs.

MAIN DUTIES & RESPONSIBILITIES

FINANCE

• Oversee administration of invoices received and payments in line with the relevant finance policies and procedures.
• Oversee administration of all invoicing and credit control.
• Process all coaches and staff’s expense claims.
• Assist with internal and external audit requests.
• Contribute to the production of monthly management accounts and budget reports for the Board and Finance Committee.
• Perform daily book‑keeping and financial management using the SAGE system – training and support will be provided if the candidate does not have specific SAGE experience.
• Maintain and monitor equipment and supplier contracts.

ADMINISTRATION

• Serve as the primary point of contact for internal and external enquiries.
• Take responsibility for the management of all enquiries on the admin inbox and forward or respond accordingly.
• Handle all face‑to‑face enquiries.
• Maintain the Ulster Hockey shared drive filing system.
• Other administrative tasks as directed such as minute taking.
• Provide administrative support related to events management.
• Provide administrative support and work as an active member of the Ulster Hockey team and participate fully in all organisational programmes and events.
• Attend staff meetings as required; attend appropriate meetings as directed by the line manager and/or Chief Executive; attend training courses as required by Ulster Hockey.

GENERAL

• Actively promote and market the projects and the Ulster Hockey Strategic Plan to all appropriate sectors.
• Work as an active member of the Ulster Hockey Team and participate fully in all departmental programmes and events.
• Any other duties as may be allocated from time to time in accordance with the general nature of the post.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the relevant roles and responsibilities for the post. The job description is subject to amendment in light of the changing needs of the organisation.

#J-18808-Ljbffr…