Business Administrator

Role Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work. This is a non‑operational role which may involve contact with prisoners depending on the area of work. The role has no line management responsibilities.

Responsibilities

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the team and prioritise and distribute communications to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions into the finance database and process requisitions for the defined area of work
• Co‑ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by manager and conduct initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points

Training & Qualifications

• Job holders must complete specific training in their specialism once they take up post.
• Ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Eligibility & Requirements

• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to a 6‑month probation period.
• Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.
• As a Disability Confident employer, MoJ is committed to providing reasonable adjustments to the recruitment process and the workplace where required.

Benefits

• Holiday year runs from 1 March; leave entitlement is calculated on a pro‑rated basis and will be communicated on appointment.
• Entitled to 9 days (66 hours 36 minutes) of bank, public and privilege holidays; these hours are added to the annual leave allowance.
• Choice of two Civil Service pension schemes.
• Flexible working arrangements subject to satisfactory probationary period and NVQ; season ticket advance available after two months’ service.
• Child‑care vouchers available for those who qualify.

#J-18808-Ljbffr…