12-month fixed-term contract to provide administrative support to Health & Safety Manager and ESG Manager, occasionally stepping up during holiday or sickness absence.
Responsibilities
- Attending and note-taking for H&S meetings; preparing and circulating minutes
- Monitoring H&S Inbox and highlighting any urgent issues to H&S Manager
- Co-ordinating diaries for meetings, safety audits and DSE audits
- Preparing meeting agendas and slide decks (with support of Document Production team)
- Co-ordinating in-house safety training, maintaining training records
- Participating in workplace inspections/first aid kit checks
- Conducting initial DSE face-to-face assessments (training provided if needed)
- Supporting in document collation for Fire Risk Assessment, external audits etc.
- Sense-checking H&S documents / Hub information for clarity and accessibility
- Delivery of H&S induction training for new starters (occasionally in absence of H&S Manager)
- Supporting collation of data for client ESG info packs
- Supporting collation of documents for ESG accreditation (WELL and ISO14001)
- Chasing up document requests
- Diary management
Qualifications
- Previous experience in ESG, H&S or Facilities department
- Experience in a similar professional setting and understanding of corporate expectations
- Ability to prioritise competing workloads
- Proficient with MS Suite software
- Previous experience of SharePoint or iManage or similar document storage and sharing platforms
- Understanding of ServiceNow or similar task management platforms
- Interest or ambitions in the field of ESG or H&S would be beneficial
Diversity & Inclusion Statement
We value and celebrate the unique backgrounds, perspectives, and experiences of every individual including differences in gender, ethnicity, disability, faith, and more. We’re committed to building an inclusive workplace that reflects the diversity of our clients and communities, where everyone feels empowered, respected, and heard. We actively partner with organisations and networks that champion equality and fairness, ensuring our policies and practices uphold these values.
Accessibility Statement
If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in your preferred format, such as large print, audio, or braille.
Support and Adjustments for candidates
We are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website: Recruitment – Support and adjustments for candidates | Travers Smith
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