Attendance Officer

Responsibilities

• Line management of the Clerical Assistant to Attendance Assist administration of and processing of testing and access arrangements for examinations
• Collate absence Communications and manage discrepancies via communication with year teams
• To meet with Heads of Year fortnightly to analyse and discuss attendance data for the year group and drive specific interventions and strategies to improve attendance
• To work with year teams to initiate bespoke strategies to improve the attendance of vulnerable groups
• To meet with the Designated Safeguarding Lead to discuss the strategical actions related to attendance for vulnerable groups, specifically LAC, PLAC, students open to social care
• To meet with the Designated Safeguarding Lead to discuss the strategical actions relating to attendance for vulnerable groups
• Managing student attendance data, providing fortnightly updates including an overview of:
• Whole school absence and data from years 7-13 weekly
• Absence rates for years 7-11 weekly
• Weekly persistent absence rates
• Pupil premium absence rates
• Administering students’ lates and coordinating students signing in and out during the school day
• To provide form tutors with the average total percentage rates of their tutor groups weekly, and the form’s position within the year team
• Ensure coding related to student absence is in line with school policies
• Challenge student absence by unauthorising absences which fall outside of accepted reasons outlined in the school’s attendance policy
• To provide termly data to the Assistant Headteacher for Governors reports
• To administer leave of absence requests
• To administer admissions and deletions from the school roll for Essex County Council
• To administer fire drill registers
• To lead and minute school based meetings with families who have barriers to attendance
• To work in conjunction with Essex County Council to administer due processes, including fixed penalty notices for students whose attendance does not meet expected standard

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