Project Coordinator

We are seeking a Project Coordinator to join Workplace Interiors. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

ESSENTIAL JOB FUNCTIONS:

• Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction
• Ability to create budgets and quotes as well as knowledge of associated computer software
• Quality assurance skills to maintain company quality standards of product and services
• Time management and prioritization skills to ensure efficient functioning of schedules and office systems
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Help with customer inquiries and walk-ins, including answering phones, scheduling appointments, and providing product and pricing information.
• Support the sales, design, and operations teams with administrative tasks, including managing schedules, organizing files, and completing paperwork.
• Maintain accurate and organized records, including customer and project data, sales reports, and inventory information.
• Perform other support tasks as requested, including preparing materials for meetings and presentations, managing expenses and invoices, and coordinating events and travel.
• Answers phones, filing and other duties as assigned
• Process invoices, match purchase orders to invoices, verify approvals, and manage payments to vendors in a timely and accurate manner.

QUALIFICATION STANDARDS:

• Must be excellent with Excel, Outlook, and CRM databases
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced, team-oriented environment.
• Positive attitude and professional demeanor.

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