Personal Assistant
Full-time, office-based | Perm | £55,000 – £65,000 (DOE)
My client is a industry leading financialservices firm and they are looking for a highly motivated, proactive, Personal Assistant to join their fast-paced, professional environment. This role provides comprehensive in-person, administrative, and organisational support to a busy team, helping to foster an efficient and collaborative working culture. The team is looking for someone that is able to work well within a team of other assistants in a non-hierarchical way. They are also always open to hearing about new ideas on how to work more efficiently and they embrace technology and AI in their day-to-day work.
Attention to detail, strong organisational skills, and the ability to use initiative are essential. You will be a confident communicator, comfortable managing meetings across multiple time zones, and capable of thriving in a dynamic and demanding setting.
Key Duties
- Provide high-quality administrative support to senior team members
- Manage complex diaries and schedules
- Liaise professionally with clients and key internal and external stakeholders
- Organise meetings, both virtual and in person, as well as events
- Coordinate travel arrangements, accommodation, and couriers
- Process and oversee team expenses
- Support day-to-day operational activities as required
- Establish, maintain, and improve office administration systems and processes
- Work collaboratively with other administrative staff
- Proactively identify opportunities to improve efficiency
- Manage and support projects as required
- Create, maintain, and regularly review filing and database systems
- Provide general administrative support, including ad hoc tasks and projects
Skills and Experience
- Proven experience as a Team Assistant in a fast-paced environment
- Experience within Private Equity or Investment Banking is highly desirable
- Strong proficiency in Microsoft Outlook and Teams, with solid Word and PowerPoint skills
- Excellent organisational and time-management abilities
- Strong written and spoken English, with a professional and positive communication style
- Ability to prioritise, multitask, and meet tight deadlines
- Proactive, detail-oriented, and highly reliable
- Professional, approachable, and flexible with a strong can-do attitude
- Comfortable working under pressure and, when required, outside standard business hours
REF: JGA/147370
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