Contract Administrator

Overview

Our Client are looking for a Contracts Administrator to join the CCS team in London. You will be responsible for contract administration activities, reporting into the Procurement function and supporting the Contract Holder/Contract Company Representative in the effective administration of contracts within your area of competence.

Responsibilities

• Carry out contract administration activities within the assigned area of competence, in line with regulatory frameworks and Company procedures.
• Support the Contract Holder and Procurement team on post-award contract management, including clarifications, changes and disputes.
• Attend handover, contractual kick-off and progress review meetings, liaising with relevant internal stakeholders as required.
• Prepare and maintain accurate minutes and records of meetings.
• Monitor assigned contracts against key performance indicators, including expenditure versus approved contract value and contract duration.
• Verify that contractors provide all required documentation in compliance with contractual and regulatory requirements.
• Identify and report contractual or procedural irregularities during contract execution.
• Collect and assess contractor performance information and support the issuance of feedback.
• Review contract variations, claims and disputes, assessing contractual admissibility and applicability.
• Assess the application of liquidated damages, volume discounts or other contractual remedies, where applicable.
• Capture and share contract administration lessons learned.
• Support the preparation and review of post-award contractual and commercial documentation.
• Manage correspondence with contractors, ensuring traceability and appropriate internal coordination.
• Maintain complete and up-to-date contract management documentation.

Qualifications / Skills

• Significant relevant experience in Contract Administration.
• Knowledge of contract regulations, terms and conditions for goods, services and understanding of Health, Safety and Environment requirements within contracts.
• Knowledge of technical specifications and industry standards.
• Strong organisational, communication and analytical skills.
• Ability to manage multiple contracts and monitor performance effectively.
• High attention to detail and strong problem-solving and negotiation skills.
• Knowledge of post-award contract management processes and basic pre-award procurement activities.
• Proactive, self-motivated and able to work with minimal supervision.
• Fluency in English; Italian is an advantage.
• Proficient in MS Office, SAP or similar systems.

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