Project Coordinator

Location: Derby

Contract: Full-time (37.5 hours)

Salary: Competitive, dependent on experience

PKF Infuse is one of the UK’s top 35 Managed Service Providers, and as we continue to expand, we’re looking for a highly organised and proactive Project Coordinator to join our growing team.

If you enjoy keeping projects on track, communicating clearly with clients and internal teams, and ensuring that nothing falls through the cracks, this is an exciting opportunity to make a real impact in a fast‑paced, tech‑focused environment.

Responsibilities

• Scheduling and coordinating project meetings.
• Taking clear, accurate meeting minutes and distributing them promptly to relevant stakeholders.
• Tracking and monitoring key project milestones and progress.
• Proactively flagging potential risks, delays, or blockers to ensure smooth delivery.
• Acting as the primary point of contact for clients regarding project status, updates, documentation, and requests.
• Managing client expectations with clear, regular, and transparent communication.
• Assisting with the allocation and tracking of internal resources, including IT engineers and technical specialists.
• Liaising with third‑party vendors to coordinate service delivery and maintain strong working relationships.
• Working closely with technical support, infrastructure teams, and other departments to ensure timely delivery of services and project components.
• Identifying opportunities to enhance project workflows, documentation, and management processes to improve efficiency and client satisfaction.

Skills and qualifications

• Strong organisational and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Confidence using Microsoft 365 (Outlook, Teams, SharePoint, Excel).
• A proactive approach to problem‑solving and risk mitigation.
• Experience coordinating projects—ideally within an IT or technical environment.
• The ability to stay calm under pressure and keep projects moving.

Benefits

• Flexible working.
• A relaxed “dress for your diary” culture.
• 25 days’ holiday plus bank holidays, plus a birthday off.
• The option to reduce your hours for more time off (buying more holiday time).
• Kudos rewards to celebrate those who go the extra mile.
• Referral bonuses when you introduce new clients or team members.
• Life assurance.
• Cashback on everyday healthcare (including dental and physio) via Healthshield health cash plan.
• Company pension scheme.
• Discounts on retail, leisure, and more with the PKF Smith Cooper Rewards Scheme.

We’re unable to consider applications from candidates who require visa sponsorship.

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