Department/Client Account – Government Property Agency
Line Manager – Engineering and Asset Management Lead
Job Summary/Goals – The Compliance Analyst is responsible for ensuring the quality and regulatory compliance of technical documentation and maintenance records within the Computer‑Aided Facility Management (CAFM) system. The role involves reviewing PPM (Planned Preventative Maintenance) documentation, validating completion records, and providing comprehensive compliance reporting to clients through professional presentations.
Essential Duties and Responsibilities
- Review and validate technical documentation and jobsheets uploaded to work orders within the CAFM system related to building PPM activity, covering all maintenance and remedial actions.
- Ensure all PPM activities, maintenance tasks and remedial actions are properly documented and compliant with statutory requirements.
- Verify completion of maintenance activities against prescribed standards and regulatory obligations, identifying gaps, inconsistencies or non‑compliance issues.
- Maintain current knowledge of statutory maintenance requirements across building systems and equipment to ensure compliance with relevant health and safety legislation.
- Review and assess Risk Assessment and Method Statements (RAMs) for compliance and adequacy.
- Prepare comprehensive compliance reports and performance dashboards for client presentation, summarising maintenance compliance status, trends and recommendations.
- Utilise CAFM systems (Planon) to extract, analyse and validate maintenance data.
- Develop and maintain compliance tracking metrics and KPIs using business intelligence tools, particularly PowerBI.
- Ensure data integrity and accuracy within maintenance management systems.
- Act as point of contact to provide support and guidance to operational teams and supply chain partners to ensure compliance with maintenance requirements.
- Support continuous improvement of documentation processes and compliance procedures.
Additional Duties and Responsibilities
Health and Safety – All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.
Key Performance Measures
- In line with annual IPMP.
Personal Competencies, Attributes & Knowledge
- Strong understanding of building maintenance systems and PPM processes.
- Excellent attention to detail with strong analytical and problem‑solving abilities.
- Ability to communicate complex compliance concepts clearly and effectively through presentations.
- Proficiency in report writing, analysis, and compliance procedures.
- Understanding of statutory maintenance obligations and regulatory frameworks.
- Strong organisational skills with ability to manage multiple priorities.
- Client‑focused mindset with professional presentation capabilities.
Experience
- Minimum 2–3 years’ experience in compliance, maintenance management or facilities management.
- Experience reviewing technical documentation and maintenance records.
- Knowledge of statutory maintenance obligations for building systems (mechanical, electrical, fire safety).
- Health and safety knowledge with understanding of relevant legislation and best practices.
- Experience reviewing Risk Assessment and Method Statements (RAMs).
Qualifications
- UK Government Level 1B Security Check (SC) clearance.
- Experience with Planon CAFM system or similar maintenance management platforms.
Qualifications Desirable
- Proficiency in Power BI or similar business intelligence and data visualisation tools.
- Professional certifications in facilities management or health and safety (IOSH).
- Experience in property or facilities management consultancy environment.
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