Office Administrator – Facilities

About the role

To assist the facilities team with the efficient running of the facilities management function (hard and soft services), to ensure a consistent high level of service to staff, contractors, and visitors.

Key responsibilities will include

• To assist the facilities team with the efficient running of the facilities management function (hard and soft services), to ensure a consistency high level of service to staff, contractors, and visitors
• Assist the FM in managing Health and Safety throughout the office to ensure safe procedures are implemented in line with current legislation. Routine checks carried out and records retained.
• Assist the FM in managing the PPM schedule and liaise with contractors and suppliers.
• Assist the FM with some aspects of building moves, building refurbishment projects, internal office moves and space management.
• Assist with the First Aid facility, carry out and record routine checks on first aid kits, defibrillator and replenish stock.
• Assist with catering and beverages for service training, customer training and ad hoc lunches when requested. Ensure training areas and meeting rooms are ready for use.
• Research and purchase (via Purchasing Team) office supplies including furniture, equipment, stationery, kitchen equipment, staff beverages as approved by the FM.
• Attend the social committee monthly meetings and help to arrange employee social events to include Charity and Christmas events.
• Provide administrative support to the FM with photocopying, scanning, laminating, updating noticeboards and any other administrative requirements.

Essential Skills & Experience

• Strong Customer Services mindset and genuine interest in maintaining high standards.
• Excellent office administration skills including Outlook, Word, Excel.
• Ability to learn quickly on the job, with a proactive hands‑on approach.

Vision RT is an Equal Opportunity / Affinecitive Action employer, all qualified applicants will receive consideration for employment and development without regard to race, colour, religion, sexual orientation, gender, national origin, disability, or protected veteran status.

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