Job Description
Location: Birmingham – x 2 roles
Salary: Base salary £35,244 pa to c.£41,464 pa, depending on skills and experience. Includes a flexible benefits fund of 15% paid on top of the base salary, fully pensionable. Competitive benefits available.
HS2 Ltd is committed to inclusion, flexibility, staff networks and professional development.
About the Role
- Actively promote and embed Equality, Diversity and Inclusion (EDI) in all work and support organisational EDI initiatives.
- Ensure business adherence to document control policies, processes and practices.
- Provide advice and support on document management and control to the business.
- Understand departmental document control requirements and resource these through the document control provider.
- Lead and guide document controllers across the organisation and supply chain on document and deliverable management.
- Develop and deliver training in document control practices and systems.
- Performance manage the team to maintain agreed service levels and high performance.
- Implement document/digital management solutions with a focus on records management to guarantee HS2 project records are controlled, stored, retrieved, tracked, traced and audited.
- Manage the Document Control teams, setting strategic, individual and corporate objectives, reviewing performance and ensuring staff possess required skills and understanding.
- Protect confidentiality, integrity and availability of corporate information to prevent unauthorised disclosure, modification or destruction.
About You
- Strong communication skills – presentations, reports and cross‑organisation engagement.
- Leadership with focus on consistency, teamwork, listening, influencing, coaching, development and performance management.
- Experience managing electronic document management systems.
Knowledge
- Document control and regulatory requirements.
- Contract management and acceptance of deliverables.
- Document management standards, processes and procedures.
- Enterprise Bridge (eB) usage.
- Bulk scanning systems and PDF functionality.
- ISO 9001 document requirements.
- Public Records Act 1958 and Section 46 FOIA 2000.
Type of Experience
- Electronic document management systems, records tracking, archiving, retention and storage.
- Documentation processes and typical project life‑cycle knowledge.
- Life‑cycle management of documentation between client, contractor, stakeholders and interested parties.
Behavioural Expectations: The post‑holder will act consistently with HS2 values – Safety, Leadership, Integrity, Respect – and promote EDI in all work.
Right to Work: HS2 Ltd does not hold a sponsorship licence; applicants must already have the Right to Work in the UK and no visa sponsorship will be offered.
Offers are contingent upon satisfactory pre‑employment checks (Nationality & Immigration Status, references, DBS, financial and education checks).
Any applications received after the closing date will not be considered.
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