Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.
As a part of The Brandtech Group , we’re at the forefront of leveraging cutting‑edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision‑making, empowering our teams to produce innovative and impactful results.
Role: Personal Assistant
About the role: This role provides dedicated late‑day and evening support to the Global CEO, ensuring seamless continuity of the CEO Office across extended working hours.
Working in close partnership with the Lead Executive Assistant, this roleis responsible forexecution, responsiveness, and operational excellence during the CEO’s busiest external‑facing and global collaboration hours.
The role also plays a critical part in helping the CEO Office stay one step ahead by proactively gathering insights,anticipatingneeds, and supporting the preparation and coordination of client and stakeholder engagements across multiple time zones.
What you will be doing:
Late‑Day CEO Support & Execution
- Own CEO support from midday to end‑of‑day
- Ensure all meetings are prepared and executed seamlessly
- Provide real‑time support across dynamic and shifting priorities
CEO Readiness & Briefing Preparation
- Prepare high‑quality briefing packs, presentations, and summaries
- Ensure CEO readiness for all engagements
- Synthesiseinformation into clear, concise, decision‑ready formats
Data Gathering & Insight Development
- Proactively gather relevant data and insights to support CEO decision‑making
- Collate information on stakeholders, engagements, and priorities
- Translate data into actionable insights to inform client and business interactions.
Client Engagement Support & Planning
- Support planning and coordination of client and external engagements
- Assistin shaping agendas, materials, and desired outcomes
- Ensure all interactions are well‑prepared, aligned, and impactful
Diary Management & Dynamic Re‑prioritisation
- Manage and adjust afternoon/evening schedule dynamically
- Triage competing demands across multiple stakeholders and time zones
- Protect CEO focus while ensuring responsiveness to priority matters
Global Stakeholder Coordination
- Coordinate across US, Europe, and APAC stakeholders
- Ensure seamless communication, alignment, and scheduling
Meeting & Event Execution
- Support client meetings, leadership sessions, and events
- Manage logistics, materials, and follow‑ups
- Ensure a high‑quality, well‑orchestrated experience
CEO Office Continuity & Forward Planning
- Partner with Lead EA for seamless handover
- Maintain continuity across the day
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